Accounting

The Accounting section in the WMS module is designed to streamline the financial aspects of warehouse management. This section allows you to efficiently manage invoices, track charges, and handle the billing process for both inbound and outbound shipments.

Prerequisites for Adding an Invoice

Before adding an invoice, ensure that the following prerequisites are met:

1. Add Charges: You should add charges in the Charges tab of the created inbound shipment. For more details, refer to the Inbound section.

Navigation to Accounting

1. Click Accounting in the left sidebar.

2. A list of invoices will be displayed.

To add a new invoice:

1. Click Add Invoice, this action will direct you to the Shipment Charges window.

2. Under the Search Customer field, enter the customer's name and search.

3. Once the customer is found, check the box under shipment details of specific inbound shipment and proceed to add the necessary details.

Visibility of Shipments: Inbound shipments that are cancelled or released will not be displayed in the Shipment Charges window. Outbound shipments will only be shown if storage charges are enabled.

1. Save Options: You have the option to:

• Save as Draft: Save the invoice as a draft for further editing.

• Save and Approve: Save and approve the invoice.

• Save and Send: Save the invoice and send it to the customer.

Include Storage Charges

Additionally, you can include storage charges for non-stockable inbound shipments and outbound shipments with non-stockable items.

1. Click Add Invoice, this action will direct you to the Shipment Charges window.

2. Under the Search Customer field, enter the customer's name and search.

3. Once the customer is found, check the box under include storage charges of specific inbound shipment and proceed to add the necessary details.

4. Save Options: You have the option to:

   • Save as Draft: Save the invoice as a draft for further editing.

   • Save and Approve: Save and approve the invoice.

   • Save and Send: Save the invoice and send it to the customer.

Options for Managing Invoice

To perform actions on an invoice, click the button next to the invoice. This reveals a dropdown menu with options for managing the invoice. Below are the available options

• Edit: Make changes to the invoice, such as updating quantities, prices, or adding/removing items.

• Void: Cancel the invoice if it's no longer needed or if there was an error in its creation.